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Sculpt Pilates Privacy Policy

Last updated: 22.01.2026

Sculpt Pilates (“we”, “us”, “our”) is committed to protecting your privacy and complying with the General Data Protection Regulation (GDPR) and Irish data protection law. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us online, in-studio, or through our booking systems.

1. Who We Are

Business name: Sculpt Pilates
Website: www.sculptpilates.ie
Contact email: hello@sculptpilates.ie
Country of operation: Ireland

For the purposes of data protection legislation, Sculpt Pilates is the data controller of your personal data.

2. What Personal Data We Collect

We may collect and process the following categories of personal data:

a) Identity & Contact Information

  • Name

  • Email address

  • Phone number

b) Booking & Membership Information

  • Class bookings and attendance

  • Membership details

  • Class pack purchases

c) Health & Special Consideration Information

  • Injury, medical, or health information disclosed by you via:

    • PAR-Q / Injuries & Special Considerations forms on LegitFit

    • Direct communication with instructors before or during class

This information is only collected where voluntarily provided and is used solely to ensure your safety and to appropriately modify classes.

d) Payment Information

  • Payments for classes and memberships are processed via LegitFit

  • E-gift card purchases on our website are processed via Wix

  • In-studio retail purchases are processed via SumUp

Payment details are stored securely by our third-party payment providers in encrypted form. Sculpt Pilates does not store or have direct access to full card details.
Where permitted, saved payment details may be used via LegitFit to process additional charges authorised by the client (for example, for additional classes or failed payments).

e) Website Usage Data

  • IP address

  • Browser type

  • Pages visited

  • Approximate location data

This data is collected via cookies and analytics tools.

3. How We Collect Your Data

We collect personal data when you:

  • Book classes or memberships via LegitFit

  • Purchase e-gift cards through our website

  • Make retail purchases in studio

  • Contact us by email or via our website

  • Complete health or injury disclosure forms

  • Use our website (via cookies and analytics)

4. Why We Use Your Data (Legal Basis)

We process your personal data for the following purposes:

  • To manage bookings, memberships, and class attendance

  • To communicate with you about your account, classes, or timetable changes

  • To process payments and manage failed or additional charges

  • To ensure client safety during classes

  • To comply with legal, accounting, and regulatory obligations

  • To send occasional marketing communications

  • To monitor and improve website performance and user experience

Our legal bases for processing include:

  • Performance of a contract

  • Legitimate business interests

  • Compliance with legal obligations

  • Consent (where required, such as marketing communications)

5. Marketing Communications

We primarily send transactional emails, such as booking confirmations and important service updates.
We may also send occasional marketing emails.

You can unsubscribe from marketing emails at any time using the link included in each email. Unsubscribing from marketing does not affect essential service communications.

6. Cookies & Analytics

Our website uses cookies and similar technologies to ensure proper functionality and to understand how visitors use the site.

These may include:

  • Wix cookies (essential and functional)

  • Google Analytics (website usage statistics)

  • Meta/Facebook analytics (social media and advertising insights)

You can manage or disable non-essential cookies via your browser settings or our cookie banner.
For more information, please refer to our Cookie Policy.

7. Photos & Video Content

From time to time, Sculpt Pilates may take photos or videos during classes for marketing or promotional purposes.

  • Content is only captured during classes clearly identified in advance as content classes

  • Clients are informed before booking and choose whether to attend

  • Where possible, faces are not identifiable

  • Content is used solely for Sculpt Pilates marketing purposes (e.g. website or social media)

Clients who do not wish to be included should avoid booking content classes or speak to the instructor before class.

8. Who We Share Your Data With

We may share personal data with trusted third parties only where necessary to operate our business, including:

  • LegitFit – bookings, memberships, payments, and health disclosures

  • Wix – website hosting and e-gift card purchases

  • SumUp – in-studio retail payment processing

  • Email, IT, and service providers required to support business operations

All third parties are required to process personal data securely and in accordance with data protection law.

9. How Long We Keep Your Data

We retain personal data only for as long as necessary to:

  • Provide our services

  • Meet legal, accounting, and regulatory obligations

Health and injury information is reviewed only while relevant and is not retained longer than necessary.

10. Your Data Protection Rights

Under GDPR, you have the right to:

  • Access your personal data

  • Request correction of inaccurate data

  • Request deletion of your data (where applicable)

  • Restrict or object to certain processing

  • Withdraw consent at any time

  • Lodge a complaint with the Data Protection Commission (DPC) in Ireland

To exercise any of these rights, please contact hello@sculptpilates.ie.

11. Data Security

We implement appropriate technical and organisational measures to protect personal data against loss, misuse, unauthorised access, alteration, or disclosure.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be published on our website and will apply from the date of posting.

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